How are maintenance requests prioritized?
Categorizing maintenance into emergencies, habitability, or standard requests.
How Poplar Homes (formerly Onerent) Prioritizes Maintenance Tasks
Emergency - will be taken care of immediately
What is an emergency? Anything that endangers life or poses severe damage risk to the rental home if not corrected immediately will qualify as an emergency service.
Pipe leak that cannot be shut off
No hot water
Poplar Homes will contact you as soon as the issue is received via phone, email, and through your dashboard. These issues will need to be addressed immediately.
Habitability - must be taken care of within 48 hours of discovery. This ensures a quick response and reduces your liability. You may choose your service provider, as long as it can be completed in a timely manner.
Habitability Turnaround Process
Any unit that is available for rent is assumed to have an implied warranty of habitability. Meaning, the homeowner is guaranteeing that the rental home unit will be in safe, good working order for the life of the residency.
Essential utilities: heat, hot & cold water, electricity, gas, etc.
Any dangerous or life-threatening conditions, such as exposed electrical wires, a contaminated water supply, chipping lead paint, mold, etc.
Working plumbing and sewer facilities
Functioning locks on exterior doors
Required smoke and C02 detectors all working
Functional appliances, such as a fridge or stove
Homeowners will be immediately notified of these maintenance requests and a course of action must be determined within 48 hours. Again, you may choose your preferred service provider if the issue can be addressed on a reasonable timeline.
Other Maintenance Requests - A course of action will be decided within 5 business days for all other concerns.
Routine Maintenance Turnaround Process
Many factors go into the response time of each request, such as the type and the date/time it was submitted, which makes the exact answer to this vary case by case. Requests are processed immediately and owners will be notified of the issue the same day via email and their dashboard.
As the owner, you can select the course of action online:
Leave as-is: item is not a major concern and will not be fixed
Fix now: Poplar Homes will assign a service provider to fix the item
Homeowner will fix: owner will fix the item using their preferred service providers